Job Title: Executive Administrative Assistant

Location: Dallas, Texas 
Department: Executive Operations / Retail Leadership 
Reports To: COO

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Job Summary:

We are looking for a high-energy, highly organized Executive Administrative Assistant to support our senior retail leadership team. In this role, you'll be the right hand to executives leading a fast-paced, multi-unit retail business. From calendar management and travel planning to internal communication and operational support, you’ll help ensure our retail leadership team is set up for success each day.

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Key Responsibilities:

· Manage daily calendars, appointments, and travel arrangements for retail executives

· Serve as the point of contact between field leadership and executive team

· Coordinate and prepare materials for district and regional manager calls, leadership meetings, and store visits

· Draft and proofread internal communications and presentations

· Support scheduling and planning of key retail events, such as store openings, leadership summits, and reward and recognition meetings

· Track and submit expense reports and ensure proper documentation for retail-related travel

· Collaborate with HR, operations, and marketing to help execute retail initiatives

· Maintain confidentiality with sensitive information, including performance reviews and personnel matters

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Qualifications:

· 3–5 years of experience supporting senior-level leaders, preferably in retail or a multi-unit environment

· Strong understanding of retail operations and the pace of field leadership

· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint), Google Workspace, and Zoom/Teams

· Excellent verbal and written communication skills

· Strong attention to detail and time management skills

· Proven ability to manage competing priorities in a fast-paced, customer-focused setting

· High level of discretion, integrity, and professionalism

· Bachelor’s degree preferred or equivalent experience

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Preferred Traits:

· Experience supporting store operations or district leadership

· Ability to travel occasionally for meetings or store visits

· Flexible and adaptable to changes in schedules, business needs, or leadership priorities

· Resourceful problem-solver and confident decision-maker